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Governance

Our by-laws

The rules every member of the Sahodaya follows: membership, the general body, elections, meetings and funds.

01Name

The name of the Sahodaya shall be “Jammu Sahodaya School Complex” (JSSC).

02Office

The registered office of the Sahodaya is at 223, Sector 7, Channi Himmat, Jammu (J&K) 180015 (email: sahodayajammu@gmail.com), and may be shifted to any other place or places as decided by the Sahodaya from time to time.

03Membership

Membership is open to the principals of all schools in Jammu district that are affiliated to CBSE. The annual fee, as decided unanimously by members at the Annual General Body meeting, must be deposited no later than 30 April of the current year. A member school that fails to do so may lose its membership.

04New membership

A new school should apply no later than 31 July of the current year, with a copy of its CBSE affiliation letter and a membership fee of ₹1,000.

05Cessation of membership

Membership can cease:

  1. on an application for withdrawal submitted by the head of the school;
  2. for acting against the interest of the Sahodaya;
  3. for not attending three meetings in a year;
  4. for non-payment of dues for two consecutive years, even after a notice has been issued.

Notice of termination shall be communicated to the member in writing, after which the member shall have the right to explain the circumstances to the Sahodaya. The decision of the Sahodaya shall be final and binding on all members.

06General Body

The members of the Sahodaya, each represented by the head of the school, form the General Body. The General Body is the supreme authority of the Sahodaya. It shall frame and amend the by-laws, elect the office bearers, pass the annual budget and ratify the resolutions passed at the previous General Body meeting. The General Body shall meet quarterly and, in an emergency, can be convened at any time with telephonic information. The management of the Sahodaya and all its affairs shall vest in the General Body, which shall exercise all powers and do all acts needed to attain the aims and objectives of the Sahodaya. In particular, the General Body shall:

  1. accept new members and remove members whose membership has ceased under clause 5 of these by-laws;
  2. prepare the annual budget of the Sahodaya;
  3. raise, maintain and invest funds in accordance with the rules and regulations of the Sahodaya;
  4. approve the expenditure of the Sahodaya from time to time;
  5. appoint staff, salaried or honorary, to carry out day-to-day administration and implement its aims and objectives;
  6. amend the by-laws of the Sahodaya;
  7. frame rules and regulations for its smooth functioning;
  8. purchase assets for the Sahodaya;
  9. fix the dates of General Body meetings;
  10. form sub-committees and place their reports before the General Body;
  11. appoint a qualified auditor and have the accounts audited;
  12. do all other acts needed to attain the aims and objectives of the Sahodaya, as decided from time to time.

At an Annual General Body meeting specially convened for elections, the members shall elect the following office bearers for a tenure of two years: (i) President, (ii) Vice President, (iii) General Secretary, (iv) Secretary (Finance) and (v) Secretary (Media and Info). These posts are honorary, and the five office bearers together form the Executive Body of the Sahodaya Complex.

07Executive Body

The Executive Body means all five office bearers.

08Roles and responsibilities of the Executive Committee

  1. The Executive Body in particular, and all members in general, will follow the basic philosophy of Sahodaya.
  2. To organise regular meetings for members at a chosen venue on the fourth Wednesday of May, August, November and February. Meetings will be attended by principals only, unless a meeting is called for vice principals or directors.
  3. To plan and monitor the Sahodaya calendar for the academic year.
  4. To generate resources so that learners keep pace with new techniques.
  5. To allocate and sanction the budget for the programmes held during its tenure.
  6. To distribute minutes and agendas on time.
  7. To have the annual audit done by an auditor.
  8. To transfer the accounts to the new Executive Body for a smooth handover.
  9. To organise educational training programmes with the help of member schools.
  10. To inform the CBSE Chairperson and Regional Office about the new Executive Body on time.
  11. To allocate duties voluntarily to member schools and their heads for an event or programme.

09Powers and functions of the Executive Body

  1. President. The President is the chairperson of the Sahodaya and shall preside over all meetings. The President shall have a casting vote in case of a tie, shall be the President of all committees, and shall do all other acts needed to attain the aims and objectives of the Sahodaya.
  2. Vice President. In the absence of the President, the Vice President shall exercise all the powers vested in the President.
  3. General Secretary. The General Secretary shall be the custodian of all records and assets and the chief executive officer of the Sahodaya, responsible for carrying out the policies and decisions of the General Body.
  4. Secretary (Finance). The Secretary (Finance) shall maintain the books of account and money receipts, and shall assist the General Secretary in all matters.
  5. Secretary (Media and Info). The Secretary (Media and Info) shall look after the Sahodaya’s communication, media relations and the information shared with members and the public.

10Election

Office bearers shall hold office for a term of two years. Elections shall be held in May, and the General Body shall prepare election rules for their smooth conduct. Office bearers will be elected on a rotation basis.

11Meetings

All meetings of the Sahodaya shall be convened by the General Secretary in consultation with the President.

12Notice of meetings

At least seven days’ notice is required to convene a General Body meeting, but an emergency General Body meeting may be convened at short notice by telephone. The notice of every meeting should be emailed to all members.

13Quorum

No business shall be transacted at any meeting unless at least one third of all members are present within 30 minutes of the scheduled time. If there is no quorum, the meeting shall be adjourned to another date decided in consultation with the President. No quorum is required for an adjourned meeting.

14Funds

Funds may be raised through a membership fee of ₹1,000 and an annual fee of ₹1,000 per member per year (payable by 30 April), grants from government and non-governmental agencies, donations, and any other lawful means decided by the Sahodaya from time to time. The funds shall be deposited in an account with Punjab National Bank, operated jointly by the President and the Secretary (Finance). For account details, please contact us at sahodayajammu@gmail.com.

15Audit

The accounts shall be audited by a qualified chartered accountant appointed by the Sahodaya, and the report shall be placed before the General Body by 30 June every year.

16Jurisdiction

For legal purposes, the jurisdiction of the Jammu Sahodaya shall be the place where its registered office is located from time to time. At present, it is subject to the jurisdiction of Jammu and Kashmir only.